Part 2 of the schedule lists various other professions and positions, the members or occupants of which may also certify copies (for example, judges, police officers and members of parliament).Ī typical certificate endorsed on the photocopy, often typed or stamped except for the signature: Schedule 2 states that chiropractors, dentists, legal practitioners, medical practitioners, nurses, optometrists, patent attorneys, pharmacists, physiotherapists, psychologists, trade mark attorneys and Veterinary surgeons may certify copies. Categories of people are listed in Schedule 2 of the Statutory Declarations Regulations 1993 (Cth). In practice, and purely for convenience, a copy may usually be certified by a person who is able to witness a statutory declaration under federal legislation about Statutory Declarations. In practice, they are very easy to obtain at almost no cost other than the photocopy, and are used in a wide range of situations, especially with identity documents. There is no specific legislation at federal, state, or territorial level.Ĭertified copies have long been used to give a veneer of authenticity to a photocopy of a primary document. In Australia, certified copies are solely the creation of administrative practice. For example, a Russian birth certificate used in an English-speaking country, a notarized copy will be required. Then, the primary document, the translation, and the certificate of accuracy are photocopied in the form of a certified copy. Typically, the document must be translated professionally and have the professional's certificate of accuracy attached to the translation together with a copy of the primary document. If the primary document needs to be translated, an additional certificate is usually required. A copy of a document to be used internationally may also have to comply with special rules - Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents. A notarized copy may be more expensive to obtain. Ī copy of a primary document that is to be used internationally may have to be in the form of a notarized copy rather than a certified copy. In some countries, for example the United Kingdom and South Africa, identity documents can also be certified by authorised post office staff. Sometimes a person is authorised by legislation to do so (for example a court clerk, solicitor, or notary public), but this is not always so. The person who is authorised to sign the certificate will vary between countries. Typically, the person is referred to as an authorised person. The certified copy is signed by a person nominated by the person or agency asking for it. A notarized copy is signed by a notary public (not to be confused with a notary in a civil law country). It has some similarities to a notarized copy, which is a form used in some countries, and particularly in some US states. It avoids the owner of important documents (especially identity documents) giving up possession of those documents which might mean a risk of their loss or damage. A certified copy may be required for official government or court purposes and for commercial purposes. It does not certify that the primary document is genuine, only that it is a true copy of the primary document.Ī certified copy is often used in English-speaking common law countries as a convenient way of providing a copy of documents. Exemplified certified copy of Decree Absolute issued by the Family Court Deputy District Judge – divorce certificateĪ certified copy is a copy (often a photocopy) of a primary document that has on it an endorsement or certificate that it is a true copy of the primary document.
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